Club Constitution

1. Officers and Executive members

President - Vacant

Vice-Presidents - Vacant

Trustees - Matthew Didcott, Ian Kinnersley and Garry Davies

President Chairman - Patrick Kearns

Vice-Chairman - Mark Anstice

Secretary - Matthew Didcott

Treasurer - Matthew Didcott

Committee - Sean Kearns, Chris Parry, Kelvin Crook and Stephen Brown

Club Captain - Vacant

The above named committee own and reserve the right to amend or change the constitution as deemed necessary.

1st Team Manager - Matthew Didcott (Assistant - Chris Jones)

2nd Team Manager - Dale Fisher (Assistant - Ian Kinnersley)

2. Club particulars

Ground

The grounds are owned by West Monmouthshire School who allow Torfaen County Borough Council to allocate as and when required and is subject to change.
Current ground and facility as stated below.

Location

The Albion Road Playing Fields, Albion Road, Pontypool.

Groundsman

The responsibility for the ground and facility is solely the responsibility of Torfaen County Borough Council. The club has an obligation to the council to maintain to the best of its ability and the facility allocated. To report any defect immediately upon identification.

Team colours

This can change, but is subject to League approval: -

1st TEAM - Shirts: Red/Black Shorts:Black Socks: Red/Black
2nd TEAM - Shirts: Red/Black Shorts: Black Socks: Red/Black
CHANGE - Shirts: White Shorts: Black Socks: Black/White

3. Name

The club name shall be known as Pontypool Town Association Football Club.

4. Playing District

The club shall play in any league that is within the boundaries, as controlled and laid down by the Governing league.

5. Management

A Committee shall govern the affairs of the club and have the authority to make decisions on behalf of the club; this is to consist of:

President Chairman
Vice-Chairman
Secretary
Treasurer
Committee - odd numbers optional

All positions (excluding Managers) are to be elected at the Annual General Meeting by current members only; all positions are for one season only, with he exception of the President Chairman where the position runs for two seasons. Managers to be elected by the new committee at the first (if possible) meeting of the new season.
Any member absenting for three consecutive meetings without sufficient reason will be considered to have resigned. The Committee as necessary will deal with replacement.
Any Committee member to be considered failing in their duties to the club, will be relieved from their position; the Committee as necessary will deal with replacement.
Any member directly involved with an internal dispute, will not be eligible to sit on the Committee whilst the matter is under consideration.
The Committee shall have the authority to appoint Sub-committees as necessary.
In the event of voting being equal, the Chairman (Vice-Chairman if acting as Chairman) shall have a casting vote.
All Committee members shall have voting powers at General Meetings.

6. Trustees

Are representatives nominated by the club, to oversee and assist the current management in times of difficulty. To administrate the club affairs in the event that the club is no longer to exist. This is to include controlling power over all club assets and name.

7. General Meetings

A General meeting will be held once a year, not later than the last Saturday in June and this will be called the Annual General Meeting (AGM).
Only existing committee, Managers and/or registered players may attend the AGM. This does not include members who are under suspension by the club and/or the Gwent County FA.
The agenda, applications for Executives and Managers and a balance sheet having been audited, will be available to all club members prior to the AGM.
The Club Captain at all General Meetings will represent all club members.
No club member shall have more than one vote, and this must be cast personally.
Other meetings shall be called extraordinary meetings, for any purpose and at any time. Seven days notice is to be given to all club members.

8. Committee Meetings

Meetings of the Committee will be held every four weeks, or as deemed necessary. A minimum of 5 persons (this must include either Chairman or Vice-Chairman) must be present for a meeting to take place.

9. Rules Revision

No proposals shall be made towards the changing of rules, except at an AGM.
Members are to be given at least one week’s notice to be able to suggest any proposed changes.
All proposed alterations to be in the hands of the Club Secretary before the meeting takes place and shall not be open for debate at the meeting.
No alterations of such rules shall be carried out unless supported by two-thirds majority of club members.
Such alterations are to be introduced at the start of the new season.

10. Disputes

All matters in dispute will be referred to the Committee.

11. Awards, Trophies and other items

These items represent the history of the club and remain the property of the club at all times.

12. Custody of Awards and Trophies

Any item awarded to an individual, that is the property of the club, will be held personally responsible for its security and safe return, when requested to do so. This will be at the end of the season.
Any loss or damage incurred must be corrected or replaced by the individual at their expense.

13. Awards

The following Awards will be made each year:

a. Clubman
b. Top Goalscorer
c. 1st Team Most Improved Player of the year
d. 2nd Team Most Improved Player of the year
e. Players’ Player of the year
f. 1st Team player of the year
g. 2nd team player of the year
h. Records of Achievement
i. Club Captain
j. Club Captain’s Award
k. 100% Training Record Award

Respective Managers choose awards c., d., f. and g. The committee awards b., h. and i., a. and e. will be selected by means of a democratic vote. Only one vote per person, this must be cast personally, and on the official voting slip.